How to create a rent invoice (free template + PDF)

A clear rent invoice gets you paid faster and keeps your records clean. Here’s exactly what to include, how to number and send it, and how to generate a professional rent invoice PDF in seconds.

What is a rent invoice?

A rent invoice is a short document a landlord sends to a tenant that states how much rent is due, for which period, and how to pay it. Even when rent is fixed each month, sending an invoice creates a paper trail that protects both sides and makes your bookkeeping and tax reporting far simpler.

What to include on a rent invoice

• Invoice number and date — a unique number and the date it was issued.
• Landlord and tenant details — names and contact information for both parties.
• Property address — the exact unit the rent relates to.
• Rental period — the month or dates the payment covers.
• Itemized charges — base rent, plus any repairs, maintenance or extras.
• Total amount payable — the sum the tenant owes.
• Due date and payment method — when and how to pay.

How to create a rent invoice with GetRent

Instead of editing a template by hand each month, GetRent builds the invoice from the property and tenant you already set up:

1. Open the property and tap Create invoice.
2. Pick the tenant and period — GetRent fills in the details automatically.
3. Add line items — base rent is included; add repairs or maintenance in a tap.
4. Review the amount payable — the total updates as you add items.
5. Export to PDF and send it to your tenant in seconds.

Because every invoice is linked to the property, it also flows straight into your income and expense records and your profit & loss — no double entry.

Rent invoice template vs an app

A Word or Excel rent invoice template works for a single unit, but it breaks down as you grow: you re-type the same details, risk numbering mistakes, and have to store PDFs somewhere separate from your accounts. An app keeps invoices, payments and reports in one place, which is why many landlords move on from templates — see our rental spreadsheet alternative guide.